Woodward
Communication's Meeting and Conference Service Division is equipped
to manage meetings and conferences of all sizes, in all parts of the
country.
The Meeting and Conference Service Division oversees the many steps involved in planning and managing events. We take on the many tasks that make an event a success, relieving clients of all the tedious details.
We monitor all aspects of meetings and conferences, from hotel selection and
contract negotiations to post-conference feedback. In all that we do we have
one overriding goal: to make your meeting or conference as effortless as
possible.
Count on our experienced team for reliability, professionalism, and
sound advice every step of the way.
Our services include the following:
- Pre-event
cost analysis and budgeting
- Site
selection and hotel, supplier, food, and beverage negotiations
- Housing
coordination
- Registration
(pre, onsite, and online)
- Onsite
logistics, staffing, and management
- Audio-visual
requirements and room set-up
- Pre-conference
meetings with hotel/convention center and vendors
- Billing procedures and account reconciliation
- Program
and speaker coordination
- Materials
design and publication
- Social
event planning
- Press
and promotional materials and onsite media relations
- Notetaking
and preparation of proceedings and CD/ROM publication
- Per
diem/subsistence arrangement and payment
- Ground
transportation
- Hospitality
desk during course of meeting
- Attendance
at planning committee and board meetings
- Support
services, including invitations, announcements, welcome kits,
meeting kits, registration badges, meeting schedules (agendas),
banners and signs, printing, gifts, and more.
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